COVID-19 Response

Health & Safety Protocol

Updated 30 June 2020

The health, safety, and well-being of our community members is a core value of Space Coworking. We will review and update our Health and Safety protocols as and when guidance from the Government​ is updated and ensure our very best endeavours for a COVID-SECURE workplace.


Entering the Community


Symptom screening for members and guests:

  • When entering the building members will be asked if they have been around anyone who has been exposed to Covid-19 in the last 14 days as they sign in. If the answer is yes, they are not allowed to enter the space until 14 days after their exposure.

  • For the avoidance of doubt, anyone who appears unwell (i.e. temperature, cough, shortness of breath, sore throat, headache, stuffy nose) will be asked to leave.

  • Anyone symptomatic or has disease in their household must follow the ​NHS guidelines on self-isolation

  • Hand sanitiser will be provided and should be used as soon as you enter the lobby.

  • Please observe Health & Safety signage in the lobby which will be subject to change.

  • Delivery drivers must not enter the main space. Deliveries must remain in the lobby.

  • The wearing of masks is optional as we are such a small community but you are welcome to do so if it makes you feel comfortable.


Cleaning and Sanitising:


  • Common areas, high-traffic areas, door handles, and light switches will be cleaned with sanitiser on a regular basis (every 4 hours).

  • Meeting room tables and chairs, and remote controls will be cleaned after every meeting with sanitiser.

  • Enhanced cleaning regimes are in place and everyone is encouraged to sanitise their workstation each day before they leave with the cleaning products provided.

  • Additionally, members are asked to wipe down any common surface area they have touched such as the copy machine, lounge/kitchen countertops. Cleaning supplies will be provided.

  • Day Office tables and chairs will be cleaned after a member leaves the space.

  • The shower facilities are not to be used at this time.


Social Distancing:


  • Members and guests must maintain social distancing of 2 metres (if possible) at all times and respect others’ personal space.


Workstations (Coworking & De-densification)


  • A maximum of 16 people will be allowed on site at any one time.

  • Day Offices and Hot Desk coworking must be prebooked to control numbers.

  • Each seat/desk least six-feet apart and meeting rooms have more space between the participants to reduce collision points.

  • Seats in the open coworking area may be marked ‘reserved’ to create proper and safe spacing.

  • Dedicated Desk capacity has been reduced by half and collision points in common areas have been reduced wherever possible.


  • If food is brought into the office it should be in single-serving packaging and not available for people to serve themselves out of a large dish, bag, or larger container (i.e. a bag of donuts for everyone to share is not permitted at this time). In short – please do not share food. 

  • Strict kitchen etiquette and hygiene protocols must be religiously adhered to and will be subject to change at any time so please observe the Kitchen Rules notice board regularly.


Hygiene guidelines for all:


  • We have installed hand sanitiser for everyone’s convenience.

  • However, everyone should be washing their hands frequently with soap and water and it is very important to dry them thoroughly.

  • Single user paper towels have been placed in the kitchen. Please do not use tea cloths or towels.

  • Use your arm or sleeve when coughing or sneezing, not your hands, and use hand sanitiser regularly. Dispose of any tissues immediately and wash your hands or use sanitiser any time you have used tissues.

  • If you experience any symptoms whilst on site, alert the centre manager, remove yourself from the space and seek medical attention.


All members and visitors must adhere to these guidelines and accept that there is no such thing as zero risk. Common sense must prevail. If members or their guests are not well they must stay away.


For further information on COVID-19 and how to protect against infection, visit this ​guide​